Sunday 5th July 2020

Privacy Policy

1. Who we are and how to contact us:

1.1 The Suffolk Guild of Ringers is a charity registered with the Charity Commission for England & Wales (Reg. No: 266869). Our Objects, Constitution and Rules may be found here (Please click on the link).

1.2 The Suffolk Guild of Ringers processes small amounts of Personal Data in pursuit of its charitable objectives and for these purposes we adhere to the General Data Protection Regulation (GDPR)

1.3 We may be contacted as follows: Secretary (Please click on the link).

1.4 Our Data Protection Officer may be contacted here (Please click on the link).

1.5 This Privacy Policy sets out what Personal Data we record and how we use it.

2. Why and how we use Personal Data:

2.1 We use Personal Data in pursuit of our charitable objectives. We maintain a secure list of members consisting of their name, contact details and membership status which is supplied by members on their application form. We also maintain information relating to past and potential donations made both to the Suffolk Guild of Ringers and by the Suffolk Guild of Ringers. The legal basis on which this data is held and processed is “Legitimate Interest” since we need to hold and process this data to meet our charitable objectives.

2.2 We publish an annual Report & Handbook with details of Guild and District Officers and Tower Correspondents. If you wish your personal data to be removed or amended in future editions of our annual report please contact the Report Editor (Please click on the link).

2.3 Where necessary, we also use Personal Data to meet our statutory obligations. For example we are legally obliged process personal data for the purposes of Gift Aid.

2.4 We maintain an email list for the distribution of information to our members using the secure facility provided by Mailchimp. Members may unsubscribe from this email distribution list at any time by clicking the link at the foot of every email. We do not share the Personal Data we hold with any other organisation.

2.5 In all cases we process the minimal amount of Personal Data necessary for the purposes described above.

2.6 Unless you request otherwise, we will keep your Personal Data as long as necessary to fulfil the purposes described above. Provided that the impact on your privacy is minimal, we may keep your Personal Data for longer periods to support our charitable objectives.

2.7 No personal data is collected from visitors to our website nor does our website use cookies.

3. Your rights:

3.1 At all times any individual on whom we hold data has the following rights:

The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
The right not to be subject to automated decision-making, including profiling.

Any of the above rights may be exercised by contacting the Data Control Officer (Please click on the link).

4 Changes to our privacy policy:

4.1 We keep this Privacy Policy under regular review and we may make occasional updates accordingly.

4.2 In the unlikely event that we wish to share or use your Personal Data for purposes outside those set out in this Privacy Policy, we will provide you with a new Privacy Policy explaining this new use prior to commencing any processing. We will set out the relevant purposes and processing conditions. Where necessary, we will seek your prior consent to the new processing.

4.3 This privacy policy was last updated on 31/1/2020.

5. Complaints or concerns:

5.1 If you have a concern or query relating to our use of your Personal Data or this Privacy Policy, please in the first instance contact our Data Control Officer (Please click on the link).

5.2 If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can contact the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK.  Details of how to do this can be found at www.ico.org.uk, or you can contact the Information Commissioners Office on 0303 123 1113 or via email ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

31/1/2020